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robotron*Daphne
the collection database
The solution for managing large collections
robotron*Daphne is the innovative collection database solution for capturing and managing large collections. By using special data records and/or new object categories, robotron*Daphne can be easily expanded module by module. Masks for the object categories "interviews", "works", "productions" and "performances" for theatres and operas, as well as numerous other special data records (e.g. for numismatic, geological and ethnographic collections) are already available.
The data recorded with the robotron*Daphne collection management system forms the basis for a presentation on the Internet with robotron*Daphne-Collection. The web audience is also actively involved in the online presentation. For example, they can use a comment function to provide the cultural institution with interesting information about the object. This data is then processed further in robotron*Daphne.
These advantages speak for Daphne
Timesaving:
Cataloguing objects
- Single form to catalogue objects
- Data fields grouped into subject areas corresponding to the cataloguing sequence
- Rapid data acquisition and copy function for efficient cataloguing
- Editable help texts
Automatic:
Mediagrabber
- Easy uploading of large quantities of digital assets such as photos, videos or documents into robotron*Daphne
- Managing and merging of any number of digitized media (documents, photos, or audio and video files) into one object
- Separate cataloguing of objects and photos or documents
- Presentation of flip-through manuscripts and 3D animations
Efficient:
Mass changes
- A useful additional tool for data editing for efficient modification of any number of data records in a single step
- May be used in all fields of the basic data record as well as in fields of special data records with various options (add, replace, etc.)
Interactive:
Internet presentation
- Individual sharing of objects and photos for publication online
- Professional presentation of thematically arranged objects with robotron*Daphne-Collection
- Creation of virtual tours directly in the collection database with the robotron*Daphne Multimedia-Guide
- Optimal presentation on mobile devices such as tablets and smartphones
- Possibility to market digital reproductions
- Links to common social media platforms
Additional functionalities of robotron*Daphne
The robotron*Daphne collection database offers its users even more extremely useful functionalities. Inspire your visitors with an unprecedented presence on the web as well as with numerous and extremely intuitive functionalities.
The collection database places minimal demands on the systems. A standard PC or laptop with the operating systems Microsoft Windows, MacOS or Linux is sufficient for the use of robotron*Daphne. A data line must be available for the connection to the database; either via the intranet or the Internet.
Clear: Exhibitions
- Assistance in all steps before, during, and after an exhibition
- Clear presentation and review of all relevant objects (including objects on loan) in a table, which is adjustable and can be filtered according to your needs
- Management of all object data required for exhibition, loan, transport, and publication
- Central storage of photos and documents
- Generation of all necessary printouts and flyers through comprehensive reports and the option of CSV export
Comfortable: Loan process
- Any selection of objects can be compiled for the loan processes
- All necessary information regarding lenders, borrowers, costs, restorations/state of preservation, transport, conditions, etc. is assigned
- Comprehensive checklist with all data for processing the loan available for each object
- Loan agreements including lists of objects can be generated upon confirmation that the object(s) is/are available to lend
- Loan agreements including lists of objects can be generated upon confirmation that the object(s) is/are available for a loan
Convenient: Restoration
- All restoration measures and condition assessments are stored centrally within the object record
- Detailed view documents all the work carried out for any number of restoration treatments per object, including information on means, methods, and damage
- Readable documents are fully searchable
Interconnected: Data fields for provenance research
- Automatic networking of decentralised and occasionally recorded information for maximum support in provenance research
- Mapping of any search cases
- Generation of internal and external dossiers
- Developed in close cooperation with the professional research team of the Staatliche Kunstsammlungen Dresden
Comprehensive: Search
- Search across all recorded data with the help of standardised search fields and accompanying freely formulated "citation fields"
- Full-text search across all fields and readable digital copies
- Removal of inflexible thesauri in favour of logical content
- Custom terms can be directly assigned to pre-existing terms
- Search within families of words using synonyms
- Storage of search results and logical combination with other search results
- Sharing of search results with other users
Standard: Reporting and interfaces
- Predefined standard reports (e.g. for Microsoft Excel, Word, OpenOffice, or PDF and XML documents)
- Creation and integration of individual reports with the help of a report generator
- Transfer of existing data with the integrated CSV import interface
- Communication with other databases and portals via the standardized LIDO interface
Comprehensible: Literature module
- Transfer of literature from existing literature management systems
- Automatic generation of bibliography and short title (depending on the literature type)
- Linking and researching objects and their literature
- Export of captured literature
Illustrative: Geobrowser
The Geobrowser provides functions to display the geographical distribution of search results on a map. The search can be refined by specifying areas or routes on an interactive map.
Communicative: Module for interviews
- Detailed documentation of interviews as a separate object type
- Audio and video files can be uploaded using the Mediagrabber
- Survey groups can be created
- Freely definable categories available
- References to additional sources
- Links to all object types
System requirements
A standard PC or laptop with the operating system Microsoft Windows or Linux is all you need to use robotron*Daphne. A stable data connection is required to connect to the database, either via the intranet or the Internet. If you do not use the Robotron computing centre, the technical requirements will depend on a number of factors and can be determined in a personal meeting.
Please do not hesitate to contact us at any time.
We look forward to hearing from you!
We will be happy to answer your questions and provide you with individual advice.
